Last updated: 01/12/2025
This Privacy Policy explains how Fix Space Recruitment Ltd (“we”, “us”, “our”) collects, uses, stores, and protects your personal data.
We are committed to handling your information fairly, lawfully, and transparently.
Fix Space Recruitment Ltd
Company Number: 16828249
Registered Office: 128 City Road, London, United Kingdom, EC1V 2NX
Incorporated on: 3 November 2025
We act as a Data Controller for the personal information you provide to us.
1. Information We Collect
We may collect and process the following types of personal data:
1.1 Candidate Data
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Name, address, email, phone number
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CVs and employment history
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Skills, qualifications, training records
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Right-to-work documents
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References
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Interview notes
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Salary expectations
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Job preferences
1.2 Client / Employer Data
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Contact names
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Business address and contact details
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Job descriptions and hiring requirements
1.3 Website and Technical Data
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IP address
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Browser type
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Pages visited
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Cookies and analytics data
1.4 Sensitive Personal Data
Where necessary and appropriate, with your explicit consent:
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Health information
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Criminal record checks (DBS)
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Equal opportunities monitoring information
2. How We Use Your Data
We process your information for the following purposes:
For Candidates
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Matching you to relevant job opportunities
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Creating and maintaining your candidate profile
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Communicating about job applications, interviews, and offers
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Verifying identity and right-to-work
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Ensuring compliance with legal and regulatory obligations
For Clients / Employers
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Providing recruitment services
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Communicating about candidate submissions
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Managing contracts and billing
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Ensuring compliance with legal obligations
For Website Users
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Improving user experience
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Monitoring website performance
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Security and fraud prevention
We do not sell your data to third parties.
3. Legal Basis for Processing
We rely on the following legal grounds under the UK GDPR:
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Consent – when you actively submit your CV or apply for a job
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Contract – when we provide recruitment services to you
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Legal obligation – right-to-work checks, compliance requirements
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Legitimate interests – matching candidates with roles, business operations
4. Sharing Your Information
We may share your data with:
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Employers and hiring managers (with your permission)
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Background check and reference providers
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IT and system support providers
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Legal and regulatory authorities (if required)
All third parties must comply with data protection laws and handle your information securely.
5. International Transfers
If data is transferred outside the UK, we ensure appropriate safeguards, such as:
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Standard Contractual Clauses
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UK adequacy regulations
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Secure hosting arrangements
6. Data Retention
We retain personal data only as long as necessary:
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Candidate records: up to 2 years after last contact
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Client/employer records: up to 6 years for legal and financial reasons
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Right-to-work documents: 2 years after employment ends
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Website data: as per cookie policy
You may request deletion at any time.
7. Your Data Protection Rights
You have the right to:
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Access your personal data
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Request correction
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Request deletion (“right to be forgotten”)
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Object to processing
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Restrict processing
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Request data portability
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Withdraw consent at any time
To exercise your rights, contact us at:
info@fixspace.uk
8. Security
We take the security of your data seriously and use:
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Secure servers
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Access controls
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Encryption
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Regular audits
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Staff training
However, no system can guarantee absolute security.
9. Cookies
Our website uses cookies and analytics to improve functionality and performance.
You can manage cookie settings through your browser.
A full Cookie Policy can be provided if needed.
10. Contact Us
If you have questions about this Privacy Policy or how your data is handled, please contact:
Fix Space Recruitment Ltd
128 City Road
London
EC1V 2NX
United Kingdom
Company Number: 16828249
Email: Info@fixspace.uk
Website: https://fixspace.uk
11. Complaints
If you believe your data has not been handled properly, you can contact the UK Information Commissioner’s Office (ICO):